Meeting rooms in Saudi offices are now designed to support better collaboration and communication. They are not just spaces for discussion; they reflect a company’s professionalism and brand identity. A well-designed meeting room improves productivity and creates a strong impression on clients and partners.

LED displays are becoming increasingly essential in modern meeting rooms, as they offer superior clarity and reliability compared to projectors. They enhance visual communication for board meetings, client pitches, and training sessions. LED screens also support both Arabic and English presentations, making them ideal for Saudi businesses working with diverse teams and international clients.

LED Screen Placement in Meeting Rooms

Optimal Screen Positioning

The LED screen should be placed at eye level to ensure comfortable viewing for everyone in the room. It should be centred with the seating arrangement so all participants can see the display clearly. Avoid placing the screen too high or too low, as this can cause discomfort and reduce visibility during presentations.

Consider the Office Layout

Saudi offices often prefer formal boardroom setups, especially for executive meetings and client presentations. In cities like Riyadh, Jeddah, and Dammam, meeting rooms are typically designed with long conference tables and structured seating. For these layouts, the screen should be positioned at the front of the room with clear sightlines for all attendees.

Accessibility and Ease of Use

LED screens should be easy to use and access, with ports and control panels placed conveniently for presenters. It is also important to consider wheelchair accessibility and meeting room standards to ensure a comfortable experience for all participants. Proper placement of cables and control systems helps maintain a clean and organised meeting space.

 

Choosing Screen Size & Resolution

Screen size should be chosen based on the viewing distance. Smaller meeting rooms require smaller screens to ensure clear viewing without strain, while large boardrooms require larger screens so that everyone can see the content easily.

The resolution requirements are:

• Full HD is suitable for standard meetings and presentations.

• 4K is ideal for high-level presentations, data dashboards, and design reviews.

• Pixel pitch is important for LED walls because it affects clarity, especially at close distances.

• Higher resolution is recommended for detailed visuals and text-heavy slides. 

Saudi corporate offices often have medium to large meeting rooms, especially in cities like Riyadh, Jeddah, and Dammam. Government and corporate sectors prefer higher resolution screens for professional presentations, while high-traffic meeting rooms need displays that are reliable and low maintenance to ensure consistent performance.

Integration with Lighting & Audio Systems

Lighting Coordination

Proper lighting is essential for clear visibility of the LED screen. Avoid placing the screen where it faces direct sunlight or strong overhead lights, as glare can reduce visibility and cause eye strain. 

Using dimmable lighting and smart controls helps adjust brightness based on the presentation needs. In Saudi cities like Riyadh and Jeddah, bright sunlight can be a major issue, so it is important to use blinds or window treatments to control natural light.

Audio System Integration

Audio quality is just as important as the visual display in meeting rooms. Some rooms may use built-in speakers, while larger boardrooms often need external speakers for better sound coverage.

 Microphone placement is crucial to avoid echo and feedback, and using echo cancellation technology helps maintain clear audio during meetings. For large boardrooms, a professional sound system ensures everyone can hear clearly, even at the back of the room.

Smart Room Integration

Modern meeting rooms are increasingly using smart systems to control lights, screens, and audio from a single panel. This makes the room easier to use and reduces setup time for meetings. 

Integration with video conferencing tools like Zoom and Microsoft Teams is also essential for remote collaboration. Saudi offices are increasingly adopting smart automation to create efficient and modern meeting environments.

 

Popular LED Screen Formats for Boardrooms

Wall-Mounted LED Displays

Wall-mounted LED displays offer a clean and modern look while saving space in the room. They are easy to install and fit well in small to medium meeting rooms. This setup is especially suitable for Saudi executive offices and boardrooms where a professional and neat appearance is important.

Seamless LED Video Walls

Seamless LED video walls create a strong visual impact and are ideal for high-end corporate spaces. They work best in large boardrooms, auditoriums, and executive suites where a large display is needed for presentations and visual storytelling. In Saudi Arabia, video walls are commonly used in luxury hotels, corporate headquarters, and government buildings.

 

Dual-Screen and Multi-Screen Setups

Dual-screen or multi-screen setups are perfect for collaborative meetings and data-driven discussions. They allow teams to display multiple sources at the same time, improving productivity and decision-making. This setup is commonly used in control rooms, strategy rooms, and training centers where multiple displays help in monitoring and analysis.

Design Mistakes to Avoid

Glare and Lighting Issues

One of the most common mistakes is placing the screen opposite large windows, which creates glare and reduces visibility. Using anti-glare screens or blinds helps control sunlight, while avoiding harsh overhead lights prevents reflections on the display.

Poor Placement

Screen placement is crucial. If the screen is too high or too low, it can cause discomfort and reduce visibility. Incorrect viewing angles can also affect clarity, so always consider the seating layout before choosing the screen position.

Wrong Sizing

Choosing the wrong screen size can negatively impact meetings. A screen that is too small will not be visible from the back of the room, while a screen that is too large can cause eye strain. It is also important not to overlook pixel pitch and viewing distance when selecting the screen size.

Neglecting Maintenance and Accessibility

Maintenance and accessibility are often overlooked. Control panels should not be placed in hard-to-reach areas, and there should be proper access for servicing and repairs when needed. Poor cable management can make the room look messy and create safety hazards.

Conclusion

LED screens help create modern and professional meeting environments by improving the overall look and functionality of the room. They make presentations clearer and help teams communicate more effectively, boosting collaboration and productivity.

However, proper planning and integration are essential to get the best results. By choosing the right screen size, placement, lighting, and audio setup, Saudi offices can build world-class meeting spaces that support business growth and reflect a strong brand image. For flexible setups and cost-effective upgrades, LED screen rental in Riyadh is a smart option for offices looking to enhance meeting rooms without heavy upfront investment.